Free Resignation Email Generator

Your resignation email is one of the most consequential messages you will ever send at work. It is the document that formally ends your tenure, and it shapes how colleagues and managers remember your departure for years to come. A hastily written or emotionally charged resignation can undo months of goodwill, damage references you may need later, and make your final weeks uncomfortable for everyone involved. On the other hand, a thoughtful, well-structured resignation email sets a professional tone for your transition period, preserves relationships you have built, and leaves the door open for future opportunities -- whether that means returning to the company, collaborating on a project years later, or simply getting a strong reference when you need one.

The best resignation emails share a few qualities: they are clear about the decision, respectful toward the manager and organization, and concise enough to be read in under a minute. They state the last working day unambiguously, express gratitude where genuine, and offer to help with the handover. Getting these elements right does not require literary talent -- it requires structure and the right words at the right moment, which is exactly what this generator provides.

Start by entering your current role and your manager's name in the fields above. Then specify your last working day so the AI can include it in the email. If you want to mention why you are leaving -- a new opportunity, relocation, career change, or personal reasons -- add it in the optional reason field and the AI will weave it in naturally and positively. Select a tone that fits your workplace culture: formal for corporate environments, casual for startups, or friendly for teams where you have close personal relationships.

Click Generate and within seconds you will receive a complete resignation email with a suggested subject line, a professionally structured body, and a word count. The email addresses your manager by name, states your intent to resign, confirms your last day, and offers to assist with the transition. Use the copy button to move the entire email to your clipboard, then paste it into your email client and make any personal adjustments before sending. Your details are processed in memory and never stored to any database or logs -- your resignation stays between you and your inbox.

Keep your resignation email positive and forward-looking, even if your experience at the company was not ideal. This is not the place to air grievances, list frustrations, or settle scores -- save honest feedback for your exit interview or a private conversation with a trusted mentor. State your last working day clearly and early in the email so your manager does not have to hunt for the critical detail. Offer concrete help with the transition: mention that you are happy to train your replacement, document your processes, or hand off key projects during your remaining time.

Time your email carefully. The best practice is to have the resignation conversation with your manager in person or over a video call first, then follow up with the formal email as documentation. Sending the email without a prior conversation can feel abrupt and disrespectful, regardless of how well-written the message is. Keep the email concise -- three to five short paragraphs is the sweet spot. Express genuine gratitude for specific experiences or growth opportunities rather than generic thank-yous. Finally, proofread carefully: a resignation email with typos or the wrong manager name undermines the professionalism you are trying to project.