Free Email Templates for Every Situation

Professional email templates with formal, casual, and friendly tone variants. Copy to clipboard in one click and customize for your needs.

Professional Email Templates

Email templates for career milestones and professional growth. From resignation letters to networking introductions, these templates help you communicate with confidence at every stage of your career.

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Workplace Email Templates

Day-to-day workplace communication made easy. These templates cover the routine emails that keep teams running smoothly, from meeting requests to project updates.

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Business Email Templates

Templates for key business communications that drive growth. Whether you are sending a proposal, following up on an invoice, or welcoming a new client, these templates set the right tone.

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Apology Email Templates

Apologizing professionally is difficult but essential. These templates help you take accountability, express genuine regret, and outline clear next steps to rebuild trust.

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Response Email Templates

Reply templates for the emails that deserve a thoughtful response. From follow-ups and thank-you notes to job offer acceptances and polite rejections, respond with the right words.

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All Templates

ProfessionalPopular

Resignation Email Template

Leaving a job is never easy, but the right email makes the transition smoother. Choose the tone that matches your relationship with your manager and copy a polished resignation email in one click.

ProfessionalPopular

Cover Letter Email Template

Your cover letter email is often the first impression a hiring manager gets. Choose a tone that matches the company culture, customize the template with your details, and send a cover letter that stands out.

Professional Networking Email Template

Cold outreach does not have to feel awkward. Pick the right tone for your contact, personalize the template, and send a networking email that actually gets a reply.

Recommendation Request Email Template

Asking someone to vouch for you can feel uncomfortable. These templates make it easy to request a recommendation from a professor, colleague, or mentor with the right balance of respect and clarity.

WorkplacePopular

Meeting Request Email Template

Request meetings with confidence using a professional template. Choose the right tone for your audience, add your details, and send a request people actually respond to.

WorkplacePopular

Out of Office Reply Template

Create a professional out-of-office auto-reply in seconds. Let people know when you will be back, who to contact, and that their message matters.

Project Update Email Template

Keep your team and stakeholders in the loop with a clear, structured project update. Choose the right tone, highlight progress, and outline next steps.

Sick Day Notification Email Template

Let your manager know you are unwell without overthinking it. Pick the right tone, mention coverage, and send a notification that is brief and professional.

BusinessPopular

Business Proposal Email Template

A well-crafted proposal email can open doors to new revenue, partnerships, and long-term client relationships. Choose the tone that fits your prospect and hit send with confidence.

Invoice Follow-Up Email Template

Chasing late payments is uncomfortable but necessary. These templates help you send polite, professional reminders that get invoices paid without damaging client relationships.

Partnership Inquiry Email Template

The right partnership can accelerate growth for both sides. Use these templates to craft a compelling outreach email that opens the conversation and lays the groundwork for a mutually beneficial relationship.

Client Onboarding Welcome Email Template

First impressions set the tone for the entire client relationship. A thoughtful onboarding email builds confidence, reduces questions, and shows new clients they made the right choice.

Late Delivery Apology Email Template

A late delivery can erode trust fast. Use these templates to acknowledge the delay, explain what happened, and show your customer exactly how you are making it right.

Missed Meeting Apology Email Template

Missing a meeting wastes someone else's time, and they know it. Use these templates to own the mistake, propose a reschedule, and show the other person their time matters to you.

Professional Mistake Apology Email Template

Everyone makes mistakes at work. What separates professionals is how they handle them. Use these templates to take ownership, explain your corrective action, and rebuild confidence.

Service Issue Apology Email Template

When your service falls short, silence is the worst response. Use these templates to acknowledge the problem, explain your fix, and turn a frustrated customer into a loyal one.

ResponsePopular

Follow-Up Email Template

A well-timed follow-up can be the difference between a missed opportunity and a meaningful connection. Choose the tone that fits your relationship and situation.

ResponsePopular

Thank You Email Template

A thoughtful thank you email strengthens relationships and leaves a lasting impression. Choose the tone that matches your personality and the situation.

Job Offer Acceptance Email Template

Accepting a job offer is an exciting milestone. Make sure your acceptance email is clear, professional, and sets the right tone for your first day.

Polite Rejection Response Email Template

Saying no is never easy, but a thoughtful rejection email preserves relationships and keeps doors open for the future. Choose the tone that feels right for the situation.