Job Offer Acceptance Email Template

You should send your acceptance email as soon as you have made your decision and completed any negotiations. Most employers expect a response within two to three business days of extending the offer, though some set a specific deadline. If you need more time, it is perfectly acceptable to ask for an extension -- just do so promptly and professionally. Once you have decided to accept, do not delay your response. A prompt acceptance shows enthusiasm and respect for the employer's timeline. If you have been verbally offered the position and are waiting for the written offer letter, respond verbally to confirm your intent and then follow up with a formal written acceptance once you receive the documentation.

A strong acceptance email covers four essential elements. First, a clear and direct statement of acceptance -- do not leave any ambiguity. Second, confirmation of the key terms: job title, start date, salary, and any negotiated conditions such as remote work, signing bonus, or relocation support. Third, a note of appreciation for the opportunity and the interview process. Fourth, a forward-looking closing that expresses excitement about joining the team. You may also want to ask about next steps such as onboarding paperwork, orientation schedule, or who to contact on your first day. Keep the email concise -- this is not the place for a lengthy personal essay about your career journey.

• Clear acceptance statement in the opening sentence
• Written confirmation of salary, start date, and title
• Brief note of gratitude for the opportunity
• Question about next steps or pre-start requirements

The most common mistake is accepting verbally but never following up with a written confirmation. Without a written record, misunderstandings about terms can arise later. Another frequent error is being overly casual when the company culture is formal, or vice versa. Read the tone of the communications you have received and mirror it appropriately. Avoid mentioning other offers or negotiations in your acceptance -- this is not the time to say you chose them over a competitor. Do not include salary negotiation attempts in your acceptance email. If you wanted to negotiate, that conversation should have happened before the acceptance. Finally, triple-check the recipient's name, your start date, and the salary figure before hitting send.

• Always follow a verbal acceptance with a written one
• Do not mention competing offers in your acceptance
• Never negotiate terms within the acceptance email itself
• Double-check all names, dates, and figures before sending

If any part of the offer does not meet your expectations, negotiate before you accept -- never after. Start by expressing your enthusiasm for the role, then address the specific term you would like to discuss. Be prepared with market data to support your request, whether it is salary, benefits, start date flexibility, or remote work arrangements. Keep the conversation collaborative rather than confrontational. Use phrases like "I was hoping we could discuss" rather than "I need" or "I require." Most employers expect some negotiation and will not rescind an offer simply because you asked. However, be prepared to accept the original terms gracefully if the employer cannot accommodate your request. Once you reach an agreement, send your written acceptance promptly.