How much notice should I give when resigning?

The standard notice period is two weeks, but this varies by industry, seniority, and contract terms. Executive and specialized roles often require 30 to 90 days. Check your employment agreement first, and when in doubt, offer more notice rather than less. A generous notice period demonstrates professionalism and protects your reputation.

Should I include a reason for leaving in my resignation email?

You are not obligated to share your reason for leaving. A simple statement that you are moving on to a new opportunity is sufficient. If you have a positive reason such as relocation or a dream role, sharing briefly can add warmth. Avoid negative reasons or criticisms, as these are better addressed in a private exit interview.

Should I resign by email or in person?

Best practice is to have a brief conversation with your manager first, then follow up with a formal resignation email. The conversation shows respect, while the email provides a written record for HR. If you work remotely or your manager is in a different location, a video call followed by the email works well.

Can my employer ask me to leave immediately after I resign?

Yes, in most at-will employment situations, your employer can accept your resignation effective immediately. Some companies prefer this to protect confidential information. Be prepared for this possibility and have your personal files backed up before submitting your resignation.

Resignation Email Template: 3 Tones for Every Situation

Leaving a job is never easy, but the right email makes the transition smoother. Choose the tone that matches your relationship with your manager and copy a polished resignation email in one click.

Subject:Resignation - [Your Name], Effective [Last Day Date]

Dear [Manager's Name], I am writing to formally notify you of my resignation from my position as [Job Title] at [Company Name], effective [Last Day Date]. This decision was not made lightly, and I want to express my sincere gratitude for the opportunities I have been given during my tenure. Over the past [duration], I have had the privilege of working alongside talented colleagues and contributing to meaningful projects. The skills and experiences I have gained here will remain valuable throughout my career. I am committed to ensuring a seamless transition during my remaining [notice period]. I am happy to assist with training my replacement, documenting my current responsibilities, and completing any outstanding deliverables. Thank you for your understanding and support. I wish you and the entire team continued success. Sincerely, [Your Name]

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When to Use This Template

A resignation email is appropriate when you have made a firm decision to leave your current employer and need to formally communicate your departure. Send it after you have accepted a new role, planned a career break, or decided to pursue other opportunities. Ideally, schedule a brief conversation with your manager before sending the email so the written notice serves as official documentation rather than a surprise.

Timing matters. Most employers expect a two-week notice period, though senior roles or specialized positions may require four weeks or more. Check your employment contract for specific requirements and send your resignation email at the beginning of the notice period to give both parties adequate time to prepare.

Tips for Writing a Resignation Email

The best resignation emails strike a balance between professionalism and authenticity. Your goal is to leave on good terms while clearly communicating the essential details of your departure.

Lead with the key information: your resignation and last day. Do not bury this in the third paragraph.
Keep the tone positive regardless of your reasons for leaving. Future employers may contact your references.
Be specific about your transition plan. Vague promises to help are less reassuring than concrete offers.
Proofread carefully. This email may be forwarded to HR and placed in your personnel file.
Send during business hours on a weekday. Avoid Friday afternoons or holiday eves when possible.

Common Mistakes to Avoid

Even well-intentioned resignation emails can go wrong. Avoid these pitfalls to protect your professional reputation and maintain positive relationships with former colleagues.

Listing grievances or criticisms of the company, management, or colleagues in your resignation email.
Being vague about your last day, which creates confusion for HR processing and transition planning.
Over-sharing details about your new role, especially if you are joining a competitor.
Sending the email to your entire team before notifying your direct manager privately.
Using an overly emotional tone that you might regret once the initial feelings settle.

What to Include in Your Resignation Email

A strong resignation email covers a few essential elements without unnecessary padding. Think of it as a professional courtesy that formally records your departure while preserving the relationship.

Always include a clear statement of resignation, your intended last working day, a brief expression of gratitude, and an offer to assist with the transition. Optional but helpful additions include a summary of current projects that need handover and your willingness to stay connected after departure. Leave out salary discussions, detailed reasons for leaving, or anything that belongs in an exit interview rather than a written notice.

Subject Line Suggestions

Resignation Notice - [Your Name]
Formal Resignation - Effective [Date]
My Resignation from [Company Name]
Notice of Resignation - [Your Name], [Job Title]
Moving On - Resignation Effective [Date]

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Frequently Asked Questions

How much notice should I give when resigning?: The standard notice period is two weeks, but this varies by industry, seniority, and contract terms. Executive and specialized roles often require 30 to 90 days. Check your employment agreement first, and when in doubt, offer more notice rather than less. A generous notice period demonstrates professionalism and protects your reputation.
Should I include a reason for leaving in my resignation email?: You are not obligated to share your reason for leaving. A simple statement that you are moving on to a new opportunity is sufficient. If you have a positive reason such as relocation or a dream role, sharing briefly can add warmth. Avoid negative reasons or criticisms, as these are better addressed in a private exit interview.
Should I resign by email or in person?: Best practice is to have a brief conversation with your manager first, then follow up with a formal resignation email. The conversation shows respect, while the email provides a written record for HR. If you work remotely or your manager is in a different location, a video call followed by the email works well.
Can my employer ask me to leave immediately after I resign?: Yes, in most at-will employment situations, your employer can accept your resignation effective immediately. Some companies prefer this to protect confidential information. Be prepared for this possibility and have your personal files backed up before submitting your resignation.

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